Leaders: Karen and Arthur White

Our Smith’s Lake trip has become such a popular field trip destination that changes are needed to ensure that everyone
gets a chance to go. Up until now, it has been first in, goes to the head of the list, but this approach has meant that the
same people often get to go and newcomers miss out. In addition, we have people cancel late so their place goes unfilled.
To overcome both of these problems we have changed the booking arrangements, which will include a non-refundable
pre-payment for the booking. Most people will still be able to attend, this arrangement is in case we have too many people
wanting to go on the field trip.
1. For the next field trip, you must email Karen White white.kazzie@gmail.com by the 16 October and indicate that you
(and others in your group) want to attend and what day you intend to arrive. Karen will then put your name on a list - if
you attended the previous Smith’s Lake field trip you will automatically go on the Reserve List.
2. Karen will send you a reply email to let you know which list you are on. If you are on the A list you must pay your
accommodation by 26 October to confirm your booking. If you do not pay by this date you will be removed from the A
list. You can pay electronically to the FATS account:- Account Name: Frog and Tadpole Study Group - BSB 082 342
Account No. 285 766 885. Cost is $20.00 per person, per night.
3. Karen will send you confirmation of your booking when your payment has been received.
4. Karen will email people on the Reserve list, 2 weeks before the field trip dates (by 2 November). You will be told if
there are spaces available for you or not. If are able to go, you will now need to forward your payment to guarantee your
place. Payment must be received by the 6 November. If not, your place will be given to the next person on the list. We
think that this will be the fairest way to ensure that everyone gets a chance to go to Smith’s Lake.